CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S):
Driver and Vehicle Licensing Agency, Central Procurement Group, C2 West, DVLA Longview Road, Morriston, Contact: Liz Davies, Attn: Liz Davies, UK-Swansea SA6 7JL. Tel. 017 92 78 82 72. E-mail: liz.davies9@dvla.gsi.gov.uk. Fax 017 92 78 35 09.
Further information can be obtained at: As in above-mentioned contact point(s).
Specifications and additional documents (including documents for competitive dialogue
and a dynamic purchasing system) can be obtained at: As in above-mentioned contact
point(s).
Tenders or requests to participate must be sent to: As in above-mentioned contact
point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Central Government.
General public services.
The contracting authority is purchasing on behalf of other contracting authorities:
no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Swansea: the provision of info-point workflow support and maintenance.
II.1.2) Type of contract and location of works, place of delivery or of performance:
Services.
Service category: No 27.
Main place of performance: DVLA Output facility,
Ty Felin,
Felinfach,
Fforestfach, Swansea.
SA5 4AW.
II.1.3) The notice involves:
A public contract.
II.1.5) Short description of the contract or purchase(s):
DVLA is looking for a supplier to Support & maintain DVLA's Infoprint Workflow
servers & associated document composition suite of software programmes comprising
Infoprint Manager, Streamweaver, Dialogue and Listmaster. System maintenance services.
Maintenance and repair of information technology equipment.
II.1.6) Common procurement vocabulary (CPV):
50324100, 50312600.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots:
No.
II.1.9) Variants will be accepted:
Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
The contract is for the duration of 3 years plus 2 year option to extend.
Estimated value excluding VAT: 1 000 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION:
Duration in months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required:
Applicants invited to tender will be advised.
III.1.3) Legal form to be taken by the group of economic operators to whom
the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions to which the performance of the contract
is subject:
No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers:
Information and formalities necessary for evaluating if requirements are met: (a)
is bankrupt or is being wound up, where his affairs are being administered by the
court, where he has entered into an arrangement with creditors, where he has suspended
business activities or is in any analogous situation arising from a similar procedure
under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for
compulsory winding up or administration by the court or of an arrangement with creditors
or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance
with the legal provisions of the country of any offence concerning his professional
conduct;
(d) has been guilty of grave professional misconduct proven by any means which the
contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions
in accordance with the legal provisions of the country in which he is established
or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance
with the legal provisions of the country in which he is established or with those
of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required
under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation,
as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3
of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3
respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article
1 of the Convention relating to the protection of the financial interests of the
European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article
1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the
financial system for the purpose of money laundering.
Please provide written evidence in your expression of interest if any of the above
apply to you or your company. Failure to do so will preclude you from receiving
an invitation to tender. When you are expressing your interest via select please
provide confirmation in the section "Indication of whether the following apply to
this business or the business' directors or partners".
III.2.2) Economic and financial capacity:
Information and formalities necessary for evaluating if requirements are met: (b)
the presentation of balance-sheets or extracts from the balance-sheets, where publication
of the balance-sheet is required under the law of the country in which the economic
operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of
turnover in the area covered by the contract for a maximum of the last three financial
years available, depending on the date on which the undertaking was set up or the
economic operator started trading, as far as the information on these turnovers
is available.
Please ensure you provide your last 3 years published accounts via e-mail to samantha.ellis@dvla.gsi.gov.uk.
With regards to sections B and C the Agency requires a copy of your balance sheets
and profit and loss sheets for the last 3 years. When you are expressing your interest
via select please paste these in the section "Financial Details/Balance Sheet".
Failure to provide all the information requested will preclude you from receiving
an invitation to tender.
III.2.3) Technical capacity:
Information and formalities necessary for evaluating if requirements are met: (b)
a list of the principal deliveries effected or the main services provided in the
past three years, with the sums, dates and recipients, whether public or private,
involved. Evidence of delivery and services provided shall be given: - where the
recipient was a contracting authority, in the form of certificates issued or countersigned
by the competent authority, - where the recipient was a private purchaser, by the
purchaser's certification or, failing this, simply by a declaration by the economic
operator;
Details of 3 current customers willing to supply suitable trade references in support
of the undertaking's experience and expertise in this field (Please provide full
contact details, name, address, e-mails, and telephone number). Referees will be
contacted. When entering referee details, please ensure you select the tab "This
person may be approached for a reference". When entering Evidence of company's commitment
to the preservation of the environment. Suppliers must be able to trade electronically
with DVLA. Suppliers must provide all of the above information at the time of expressing
their interest. Failure to do so will preclude you from receiving an invitation
to tender. When you are expressing your interest via select please complete the
information requested in section iii.2.1.3 (b) in the section "Past Contracts".
Please ensure that all information is provided. Indications of arrangements for
quality checks on the suppliers premises can be provided in "Policies and Qualities".
Health and Safety document can be placed here. Details of current customers can
be provided under "References". Please provide information of names and qualifications
of key personnel. Failure to provide all the information requested will preclude
you from receiving an invitation to tender.
III.2.4) Reserved contracts:
No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional qualifications
of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure:
Restricted.
IV.1.2) Limitations on the number of operators who will be invited to tender
or to participate:
Envisaged minimum number: 5. Maximum number: 8.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria:
Lowest price.
IV.2.2) An electronic auction will be used:
No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract:
No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document:
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
27.10.2008 - 17:30.
IV.3.5) Date of dispatch of invitations to tender or to participate to selected
candidates:
12.11.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be drawn
up:
English.
IV.3.8) Conditions for opening tenders:
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT:
No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS:
No.
VI.3) ADDITIONAL INFORMATION:
Tenders to be priced in sterling payment to be made in sterling. This contract is
primarily for DVLA but is also available for use by other contracting authorities,
which form part of the Department for Transport and its associated bodies. This
includes its Executive Agencies and non departmental public bodies it sponsors and
for other Government Departments and their associated bodies. The contracting authority
reserves the right not to proceed with the award of this contract at any stage of
the tendering process. The expressions of interest will be evaluated against the
following criteria:- Certificate of Enrolment, Company Status, Economic and Financial
Capacity, Principal Deliveries or main services in the last 3 years and Details
of 3 customers willing to supply references (DVLA will contact referees).
GO reference: GO 08091933/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
19.9.2008.
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